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Creating Lasting Impressions with Guests: Top Tips for Vacation Rental Owners

In the competitive world of vacation rentals, it’s the little things that make a big difference. As a vacation rental and property management company in Door County, Wisconsin, we understand the importance of going above and beyond to ensure our guests have an exceptional stay. From personalized touches to reliable communication and seamless check-in processes, we believe that creating lasting impressions is key to building guest loyalty and positive reviews. In this blog post, we’ll share our top 4 tips for vacation rental owners to ensure your guests have an unforgettable experience.

top tips for vacation rental owners

1). Reliable 24/7 Guest Communication

Around-the-Clock Support

  • Ensure guests have access to a 24/7 helpline for any emergencies or inquiries.
  • Use automated messaging systems to provide timely updates and check-ins.

Pre-Stay Engagement:

  • Send welcome emails with essential information before guests arrive.
  • Provide clear instructions on how to reach the property and any specific entry details. Most hosting platforms, such as Hostfully, have automated messaging options that format across different booking sites.

Post-Stay Follow-Up:

  • Send a thank-you message after their stay, inviting feedback.
  • Respond to reviews and address any guest feedback.

2). Personal Touches

Handwritten Welcome Notes:

  • Leave personalized notes to greet each guest upon arrival.
  • Mention local highlights and your favorite spots.

Local Goods:

  • Provide local goods such as artisan chocolates and locally roasted coffee.
  • Include items that showcase the unique flavors and craftsmanship of Door County.

Personalized Recommendations:

  • Tailor recommendations based on guests’ interests shared during booking.
  • Highlight unique local attractions, dining options, and activities.

3). Secure and Convenient Check-In

Personal Keypad Check-In Codes:

  • Implement secure personal keypad codes for a hassle-free check-in process.
  • Ensure codes are unique to each guest and change regularly for security.

Detailed Check-In Instructions:

  • Provide clear, step-by-step instructions for check-in and check-out processes.
  • Include pictures or videos if possible to make the process even smoother.

Flexible Check-In and Check-Out Options:

  • Offer early check-in or late check-out when possible to accommodate guests’ travel schedules.
  • Communicate the availability of these options clearly during the booking process.

4). Clear and Informative Guidebooks

Comprehensive Property Guide:

  • Create a detailed guidebook with information on how to use all appliances and amenities.
  • Include emergency contact information and local emergency services.

Local Attractions and Dining:

  • Provide a list of nearby attractions, dining options, and activities.
  • Highlight local events and seasonal activities that guests might enjoy.

Personalized Touches in the Guidebook:

  • Add a personal touch by including your favorite local spots and insider tips.
  • Encourage guests to explore lesser-known but charming areas.


By focusing on reliable communication, adding personalized touches, and ensuring a smooth check-in process, you can create memorable experiences for your guests. These small but significant efforts will help you stand out in the competitive vacation rental market in and ensure that guests leave with fond memories and a desire to return.

Ready to make your guests’ stays unforgettable? Contact us today to learn more about how we can help you implement these strategies in your vacation rental property. Let’s make every stay in Door County a remarkable one!